Is your staff under contract with Staffable Payroll? If so, you can easily set up an integration between the two platforms. This ensures that all changes for your team members from Staffable are processed directly in Eitje. This way, you never have to enter information twice, and we synchronise the data for you from Staffable to Eitje.
Furthermore, this integration also makes a special export file available. With this file, you can automatically forward the time registration data from Eitje to Staffable.
Activate integration
Go to 'Data' > Integrations.
Click on 'Add' next to Staffable.
Enter your Relation ID (you can request this from Staffable) and click 'Activate integration'.
⚠️ Note: Sometimes, Staffable sends a long link and it's unclear what exactly the relation ID is. Example:
https://login.staffable.com/api/relationEmployees/apikey/2bdfsx361e7423f1bee37e79b6657d371bx70/company/2c62xxx1xxx294dfbb310aca000a0df6ac8b6xxx6b696d90ef06fdefb64a3/relation/XXXXXXXXXXXXX/format/json
The letters and numbers after /relation/ and before /format/ are the relationship ID.
This will ensure Eitje has access to your Staffable environment. All you need to do after this, is selecting the venues you want to link:
Click on 'Venues'.
Select which venues you want to integrate with Staffable.
Click on 'Save'.
Sync team members
After this, your integration is operational and your team members in Staffable will be synchronised into Eitje automatically every evening around 22:00.
Want to synchronise right now? You can do so at two places in Eitje:
The 'Team' page:
First click 'Tools' in the upper right corner, then click 'Sync Staffable'.The integration page:
Navigate to 'Data' > 'Integrations'. Click on the three dots next to the Staffable integration and then click 'Sync team members'.
End employment of team members
When you end employment of team members in Staffable, they will automatically be deactivated in Eitje. This no longer needs to be done in both places.
Export hours
Exporting, or forwarding, the hours from your hours registration is easy with the automated export file.
It concerns all approved hours:
'worked'
'sick'
'leave'
'special leave'
This is the reason why it is very important to add, check, and approve the hours in time. If worked hours are not approved, they will not be sent to Staffable.
The export file is automatically generated as soon as the integration is activated. You will find this file under 'Data' in the main menu on top, then 'Custom-made exports':
In case you want to check what data is exactly exported to Staffable, you can open the export by clicking it, then click 'Edit' in the top right corner. Here you can see exactly what data the file takes from Eitje and sends to Staffable. Useful in case you get questions from Payroll.
You can also see when and to which email address the file is sent. A so-called 'subscription' is set up for this. Open the export to find these details:
