Each contract type (except 'self-employed') has its own settings to adjust. In case you want to know how to create new contracts, please follow this link to the correct article: Contracts
You find the contract settings by clicking the menu icon in the top right corner of Eitje:
Pick 'Venue settings'.
Go to 'Financial'.
Click 'Contracts'.
The settings you find here can be managed per contract type. They are:
Conversion factor
For each contract type, you can adjust the conversion factor. Team members have a gross hourly wage in their contract. However, as an employer, you pay more than just the gross salary.
These costs are included in the conversion factor. Read more about the conversion factor. An accountant can often help you determine the best conversion factor to apply.
Leave
You can specify whether leave is accrued, and in case of a fixed-hours contract, whether leave is accrued based on contract hours or approved hours.
You can also set a leave factor, which determines the exact number of hours someone accrues. The blue section above explains how this is calculated.
Pay period
These settings include the duration of the pay period and the start day. The duration can be a week, 4 weeks, or a month. This is then applied when you view the hour registration as a table 'per pay period', and when exporting per pay period to Excel.
Below, you can specify the start day of your pay period. This could simply be the 1st of the month, but if this is different for your organisation, you can change this. If your pay periode is, for example, from the 21st to the 20th, your start day is the 21st of the month.
HR integration (fixed-hours only)
In case you have an active HR integration, it could be that a team member has a monthly salary. In Eitje this will be turned into an hourly wage. For this reason, Eitje needs to know how many hours a week is considered full-time in your organisation, as this is not the same everywhere. That is what the setting "How long is a full-time workweek" is for.
The hourly wage will then be calculated as follows:
(12 * monthly salary as per the HR system) / (no. of hours in fulltime workweek * 52 weeks)
Example for a monthly salary of 2,500 euros in a 38-hour workweek:
(12*2500) / (38*52) = 30,000/1,976 = 15.18 EUR per hour
