Setting up the leave and overtime registration might seem a bit complicated. However, in Eitje, this is done in just two steps!
Set up contract types
It's good to know that by default, only employees with a fixed-hours contract accrue plus/minus hours and leave. Employees with a zero-hour or payroll contract can also accrue leave, but only if you adjust the settings for this.
You can find these settings through the menu in the top right corner. Under the 'Contracts' section, you can adjust the settings for different contract types.
For each contract type, you can specify:
Whether leave is accrued.
Whether this leave is accrued based on contracted hours or worked hours.
The conversion factor.
The leave factor.
Click here to read more about contract types.
Enter start date and start balance
If you want to start keeping track of the leave and/or overtime balance, you first need to activate this feature. This can be done immediately when you start using Eitje, or at a later time.
How to active the balances?
From the top menu, navigate to Hours > Hour balance (or Leave balance).
Click on the big, blue button 'Set a start balance'.
First choose the start date: from this date, Eitje will calculate your team members' balance. All hours worked or leave taken before this date will be ignored. Tip: this is often the date you officially started registering hours in Eitje.
Enter the start balances if necessary: a team member might have build up balance before the registered start date. You can enter this value for each team member. This can be negative, positive, or simply 0.
You may notice that you cannot enter a start balance for every team member. This is because, by default, only employees with an hours-based contract accrue plus/minus or leave hours.
Note: If at a later time you want to add a start balance for a team member, you can also do this in ''Initial balance''. ⚠️ Note: The start date applies to all team members. It is best to leave the date as it is.