To schedule team members, you first create shifts. You can assign a team member straight away or leave the shift open as an open shift.
The web version of Eitje gives you the clearest overview when creating your schedule. You can also use the mobile app to add individual shifts.
Create a shift in the web app
Click on Planning in the menu at the top to open the Planning per team page.
Navigate to the right day to create a shift.
Move your mouse to the right team on that day and click Create shift.
A window willen open with a new shift.
Complete all necessary fields and click Save.
⚠️ If you don't assign a team member to the shift, an open shift will be created.💡 Does the shift end after midnight? No problem, you can simply select that as the end time.
You can also create multiple shifts at once. Click here to learn how that works.
Is your schedule ready and you would like to reuse it? Then you can create a template.
The shift window explained
Creating a shift takes just a few seconds. The shift window also provides useful information to help you plan more effectively. Check the shift’s labour costs, for example, or see which team members are still below their contracted hours for the week.
🔵 Before selecting a team member
The panel on the right shows the team members who belong to the team selected for this shift. The list updates automatically when you select a different team.
Team members with a fixed-hours contract appear at the top. Under Flex, you’ll find team members with a flex contract or payroll contract, those who are self-employed, and those with no contract.
➡️ Use the eye icon in the top-right corner to choose which information is displayed.
Only fixed-hours contracts:
A team member’s contract hours show how many hours they should be scheduled for that week. Alongside this, you can see their scheduled hours, making it easy to check whether they need any additional hours that week.
The overtime balance helps you decide whether to schedule a team member for more or fewer hours to bring their balance closer to zero.
All team members
Use the eye icon to display hourly wages and compare team members’ costs when deciding who to schedule.
This information is available for team members who have a contract in Eitje or whose labour costs per hour has been entered in their profile.
You can also display each team member’s preferred number of working days for the week, if they’ve provided a preference. For example, 2/4 means they’ve been scheduled for 2 days and would like to work 4 days that week.
If only one number is shown, they haven’t provided a preference. The number indicates how many days they’ve been scheduled for that week.
🔵 After selecting a team member
Once you have selected a team member, an extra tab will appear on the right that is called Info. This tab shows the week overview and the labour cost.
Week overview
The week overview shows how many days and hours the selected team member is scheduled to work this week, along with a list of their shifts for the week, including the one you’re viewing.
For team members with a fixed-hours contract, you’ll also see their contract hours and current overtime balance.
Labour cost
Below the week overview, you’ll find the labour cost breakdown for this shift, if available. It shows the shift’s duration and estimated cost, including any applicable allowances. Hover over the underlined labels to see how each amount is calculated.
Create a shift in the mobile app
Use the clock icon in the bottom left of the app to go to Schedule.
Tap the + on top of the screen and choose Create shift.
Select a date and pick a team.
Now complete all the fields necessary.
At the bottom of the screen you can choose whether you want to publish the shift already, or not yet.
Tap Save to add the shift to the schedule.
⚠️ Note: In the app you can only create single shifts, one by one, not multiple shifts in one go. This only works in the web version.