Setting up leave and overtime registration might seem a bit complicated, but in Eitje, it only takes two steps!
Set up contract types
It’s good to know that, by default, overtime is only tracked for employees with a fixed-hours contract. Leave is usually accrued for fixed-hours contracts, but you can also set this up for flex contracts.
You can find these settings in the menu in the top right corner. Go to Company settings and search for Contracts. Here, you can adjust the settings for each contract type.
For each contract type, you can specify:
Whether leave is accrued.
Whether this leave is accrued based on contracted hours or worked hours.
The conversion factor.
The leave factor.
Click here to learn all about contract types and the settings.
Enter start date and initial balances
If you want to start keeping track of the leave and/or overtime balance, you first need to activate this feature. This can be done immediately when you start using Eitje, or at a later time.
How to activate the balances?
In the main menu, navigate to 'Hours' and choose 'Overtime balance' (or 'Leave balance').
Click on the blue button 'Set initial balance'.
First, choose a start date: From this date onwards, Eitje will calculate your team members’ balances. Any hours worked or leave taken before this date will not be included.
Enter the initial balances if necessary: a team member may have already built up a balance before the start date. Enter this balance for each team member. It can be negative, positive, or 0, but must match the start date.
You may notice that you cannot enter an initial balance for every team member. This is because, by default, only team members with a fixed-hours contract accrue plus/minus or leave hours.
⚠️ Note:
If you want to add an initial balance for a team member later, you can do this under Initial balance.
The start date applies to all team members, so it’s best to leave the date unchanged.