The first step in Eitje is to add team members. There are two ways to do so. You can invite them manually, or you can load them into Eitje through an integration with your HR-system.
Add team members manually
Here's how to add a team member:
Navigate to the top menu and go to 'Team' > 'Add team members'. You can also click on 'Team' and then on '+ Team members' in the top left corner.
A new window will open. Enter the email address of a team member. You can add multiple team members at once.
If you have already created teams, you can now select the correct team. This step is not mandatory.
Click 'Save'.
Add team members through an HR system
You can also add your team members to Eitje through an integration with an HR system. This will automatically load your team members and their contract information into Eitje. The HR system is always the leading source for information about team members and contracts. Eitje has integrations with various HR systems, including Nmbrs, Loket, Employes, and Staffable.
⚠️ Note: If you have an integration with an HR system and you load your team members into Eitje through synchronisation, it may happen that a team member appears twice in Eitje. This can occur because the team member is registered in Eitje with a different email address than in the HR system. Read here how you can solve this issue.
Activation email (invitation to Eitje)
As soon as a new team member is added, they will automatically receive an email, inviting them to activate their profile.
⚠️ Note! In case the silent mode is still on, team members will not receive this email. You can turn off the silent mode. You will then be asked whether you want to send this email to all active team members. You could also send the e-mail manually, by following the steps below:
Navigate to 'Team'.
Find the team member and open their profile.
Click 'Actions' next to the team member's name.
Click 'Send activation email'.
Team member shares profile with more than one venue or employer
When a team member is already working with Eitje for another venue or employer, you can still add this person to your environment. Make sure to follow the first step in this article. Your team member will then be able to see shifts in the app for both employers or venues.
⚠️ Note: The availability is linked to the profile and will be shared with the other venues/employer. When team members make themselves unavailable for a specific day, this person will show as unavailable in all Eitje environments they've been added to.
⚠️ Note: Make sure that in this case you do not create a new profile. This will not be able to accept the email address. If a team member does want separate profiles, this will only be possible with different email addresses.
Manage venues
In case you work with multiple venues in your Eitje environment, you can manage the venues in the team member's profile. This will make the team member available in all venues where this person is needed.
First, navigate to 'Team' and find the team member. Then, there are two options:
Click on their name, and you will see the option 'Add to venues'.
Alternatively: open their profile and add or remove venues there:
