If you navigate to 'Planning' > 'Team availability", you see a 'Settings' button in the top right corner. You can also find these settings by clicking on the menu icon in the top right corner to go to 'Venue settings'.
Availability settings
Normally, team members can adjust their availability per day in their profile in the app, or when they log on in the web version. However, they will not have this option in the following scenarios:
The availability feature has been deactivated.
A 'manager' (or 'Admin') has manually deactivated the feature for a specific day.
The minimum staffing has been met.
The deadline (auto-close) is active for that day.
The availability can only be changed by 'managers' and 'admins'.
Basic settings
Click 'Basics' to get to the basic settings regarding availability:
1. 'Active': This feature is active by default. If you want, you can deactivate it here.
2. 'Who can update availability?': If the availability feature is active, you can choose whether you want team members to submit and update their own availability, or whether you limit this to only 'managers' (including 'admins').
3. 'Default status of team members': Here you choose whether all team member are by default 'available' or 'unavailable'.
3. 'Make comment mandatory when unavailable': When this is activated, the comment section will be mandatory when status is changed to 'unavailable'.
Minimum staffing (previously this was called "Automatic lock"):
To prevent too many team member to be unavailable on the same day, you can configure a minimum staffing setting. When this minimum is met, no other team member can change their availability to 'unavailable'. Read more about it in this article: Minimum staffing
Deadline (auto-close) (previously this was called "Availability period"):
Do you want your teams to not be able to change their availability for example 3 weeks in advance? When this is closed, it is easier for you to start creating the schedules for those days or weeks. Click here to learn how to set it up.