Have you created a shift and want to make changes? You can adjust one or multiple shifts at once.
Edit one shift
To make changes to an existing shift, click the shift to open it and edit the required fields. If the shift has already been published and assigned to a team member, they will receive a notification that the shift has been updated.
Do you want to move a shift to another day? You can do this by dragging the shift to another day.
⚠️ Note: Unable to drag a shift to another day? This is because the team member is already scheduled for that day and time, possibly in a different team or venue.
Edit multiple shifts
Do you want to make the same adjustment to multiple shifts in the schedule?
Click 'Tools' on the right and choose 'Edit multiple time entries'.
Select the time entries one by one, or multiple shifts in one go:
You can select all shifts for that week by ticking the checkbox next to the week number,
or select all shifts for one day by ticking the checkbox next to the date,
or if you are on the 'Planning per team member' page, select all shifts for a team member by ticking the checkbox next to their name.
Use the blue button that appears at the bottom of your screen (see image below).
Choose 'Edit':
Choose whether you want to edit a field or clear it.
Select the relevant field and add the new information if needed.
Click 'Save'.
⚠️ Note: On the 'Planning as a table' page, you can skip steps 1 and 2. Instead, select all shifts by ticking the checkbox at the top of the left column:
You can adjust the following fields for multiple shifts at once, as long as the change is identical for all selected shifts:
Team member
Team
Start time
Expected end time
Break duration
Published yes/no
Note
Meal allowance
Shift type
Allowance on shift
Send open shift offer
You can also save the shifts as a template, delete them, publish/unpublish, or adjust the open shift offer status.
Changelog
When you open a shift, you will find a changelog on the bottom of the window. It shows what was changed, when it happened, and who made the change.
This information is only available for existing shifts. If a shift has been deleted, the changelog is no longer available.